AI workers that handle the work behind your operations.
Turn transport emails into completed RFQs — from inbound request to prepared response, with a human approving every send.
Gmail inboundRFQ detectionAI extractionPricingHuman approvalSend
Your operations shouldn't live in the inbox.
Transport requests arrive by email, mixed in with everything else.
Someone has to read each one and work out what's actually being asked.
Shipment details get copied by hand into spreadsheets or other systems.
Pricing and adjustments are worked out manually, request by request.
Every response is drafted from scratch.
That repetitive work takes up time your team could spend on the requests that need judgment.
Under enough volume, requests get delayed — or missed entirely.
One workflow, six steps, one gate before anything leaves your inbox.
This is the actual current OQENTRA workflow — not a simplified diagram.
Inbound
Email arrives in Gmail.
Understand
OQENTRA detects RFQs and extracts the relevant transport data.
Structure
A structured RFQ is created with customer, contact, route, dates, cargo and other available fields.
Prepare
Pricing and adjustments are applied and OQENTRA prepares a response draft.
“Thank you for your request. We can offer transport for 6 pallets (7,000 kg) from Warsaw to Berlin, pickup 15 Sep 2026. Price and full details below…”
Approve
A human reviews and approves the response.
Final gate before sendingSend
OQENTRA sends the approved response through Gmail and records the action.
A real operational system, not a demo.
RFQ Inbox, Approvals, Sent history, Analytics, Integrations and Settings — the same screens your team works in every day, with pricing and approval state visible at a glance.
A workforce built around the work, not the hype.
Handles inbound and outbound email operations.
Data
Extracts and structures information from unstructured requests.
Qualification
Determines whether an inbound message is a relevant RFQ.
Communication
Prepares customer-facing responses for human approval.
These are coordinated capabilities working together inside OQENTRA — not separate products you need to buy or manage on their own.
AI prepares the work. People stay in control.
Every customer-facing response requires human approval before it is sent. Nothing goes to a customer on its own.
Review. Every AI-drafted response is shown in full before anyone acts on it.
Edit. Subject and body can be changed directly, and pricing can be adjusted, before approval.
Approve. Sending only becomes possible after an explicit approval — there is no automatic send.
Audit. Every request, decision and send is recorded in the RFQ's own history.
Built for the work behind transport operations.
OQENTRA's first workflow is focused on freight RFQs — the repetitive, high-volume work that sits between an inbound email and a priced, approved response. Every field below comes from the same structured RFQ described in “How it works.”
Works with the systems your team already uses.
Inbound sync and outbound sending, read-only on your mailbox beyond the messages OQENTRA sends on your behalf.
Outlook/Exchange mailbox support is on the roadmap, not available yet.
Additional integrations will follow as OQENTRA's workflow coverage grows.
A Workforce OS for operations — one module at a time.
RFQ is the current, available workflow. Everything else below is planned, not available today.
Inbound detection, extraction, structuring, pricing, drafting, approval and sending — the full workflow described above.
Deeper, more automated pricing logic beyond today's manual adjustments.
Carrier-facing workflows on top of the same RFQ foundation.
Broader day-to-day operational workflows.
Handling the documents that accompany transport operations.
Shipment visibility as requests move through the workflow.
Surfacing and handling the cases that don't follow the standard path.
Oversight across the workforce and the work it's doing.
Start with one workflow.
Build an intelligent workforce around it.
See how OQENTRA can automate the repetitive work behind your transport operations while keeping your team in control.